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Project Updates

CAPITAL – Currently in design and/or construction

A Summary status is listed below.

New Water Treatment Plant

Construction of the WTP at 7055 Boonesboro Road adjacent to the Lower Howards Creek Wastewater Treatment Plant was initiated on March 5, 2018.  This project was designed and coordinated in conjunction with the 24-inch Raw and Finished Water Main Project (completed) as well as the Raw Water Intake improvements project (completed).  The preliminary engineering work developed six (6) Technical Memorandums establishing direction for design of the new treatment facilities.  Bell Engineering is serving as the Engineer of Record.  WMU has plans to continue to utilize the Carroll Ecton Reservoir as a back-up/secondary water supply and construct a raw water transfer pumping station at the existing water treatment plant in accord with construction of the new water treatment plant facilities.  All official approval documentation from KDOW has been received.  A preconstruction meeting was held on January 24, 2018 and the official sale of bonds has been completed establishing the remaining financing of the project.  The first progress meeting and an official groundbreaking ceremony was held on March 15, 2018.  The next monthly progress meeting is scheduled for Thursday, October 15, 2020.  Contractor payments show approximately 91% paid out for work completed through Pay Request No. 30.  On October 3, 2019, the WMU Commission approved a reduction in project retainage from 10% to 5% until all closeout requirements are completed.  As of the end of August 2020 the contractor is approximately 88% complete with construction.  On February 20, 2020, the WMU Commission approved an extension of one hundred, ten (110) days to the completion date and include the addition of seven (7) general cost change items to the original contract in the amount of +$255,679.00.  The adjusted Contract Price with inclusion of Change Order #2 is $20,331,857.00.  On July 16, 2020 the WMU Commission approved Change Order No. 3 to extend the completion date by ninety (90) days resulting in a substantial completion date of August 13, 2020 and final completion date of September 12, 2020.

  • Design completion – 6/30/17
  • Solicitation of Construction Bids – 7/19/17
  • Construction Bid Opening – 10/27/17
  • Construction Bid Award – 12/7/17
  • Authorization for City to Issue Bonds – 12/7/17
  • First Reading of Bond Ordinance – 12/19/1
  • Second Reading of Bond Ordinance – 1/2/18
  • Bond Sale – 2/1/18
  • Bond Closing – 2/15/18
  • Notice to Proceed – 3/5/18
  • Construction Begins – 3/5/18
  • Groundbreaking – 3/15/18
  • Contract Time Commencement Date – 3/5/20
  • Adjusted Substantial Completion w/ approval of C.O. #3 – 8/13/20
  • Adjusted Final Completion w/ approval of C.O. #3 – 9/12/20

Flanagan/Madison Street Sanitary Sewer Improvements

This is a Consent Decree SSO Elimination Project that is expected to be the last Consent Decree project constructed as part of the capital construction requirements of the Consent Decree.  The project will replace several sanitary sewers located in downtown area of Winchester.  The SSO Elimination Project has a Consent Decree completion deadline of February 20, 2021.  The project scope includes construction of approximately 7,137 feet of 30-inch PVC, 1,549 feet of 24-inch PVC, 3,609 feet of 21-inch PVC, 4,017 feet of 15-inch PVC, 152 feet 10-inch PVC, 450 feet of 8-inch PVC gravity sewer lines and 203 feet of 8-inch PE force main.  The preliminary project estimate is $5,289,000.  Staff has executed a work order with Bell Engineering to complete design of the project as well as provide resident project representation services.  Staff has updated EPA Region 4 representatives related to the findings of the SSO Elimination Study and on March 11, 2019 submitted a request for extension of time for completion of the Project provided in the Consent Decree Capital Construction deadline noted above.  The deadline proposed is December 31, 2023.  On April 15, 2019, WMU received a request from the Department for Environmental Protection requesting additional information regarding the date extension for the completion of the remaining Sanitary Sewer Overflow Plan (SSOP) projects.  Staff along with Legal Counsel prepared and submitted a response on May 13, 2019.  An Agreement for Non-Material Modification to the Consent Decree has been signed by all parties and has been filed with the U.S. District Court for the Eastern District of Kentucky.  Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As of January 14, 2019, survey work is complete.  Project plans were submitted to the KY Division of Water on September 27, 2019 for review and approval.  On October 31, 2019 design and construction approval was received from the Department of Environmental Cabinet, Division of Water.  On March 5, 2020 the WMU Commission approved Resolution 2020-1 & 2020-2 directing the WMU Chairman to execute the encroachment agreement with CSX Transportation, Inc. for the construction and installation of the sanitary sewers.  Palmer Engineering is currently preparing easement descriptions, once complete easement documents will be prepared and staff will begin easement acquisition.  Listed below is the proposed project schedule as submitted with the extension request to EPA and KY DEP officials.

  • Preliminary Engineering – Complete
  • Complete Data Acquisition Phase – Complete
  • 30% Design Q/A – Complete
  • 60% Design Q/A – Complete
  • Easement and Property Acquisition – 06/01/2020 (delayed)
  • 90% Design Q/A – 07/01/2020 – Complete
  • Encroachment and All Permits – 09/01/2020 (delayed)
  • 100% Design – 10/01/2020
  • KEPPC Submittal – 01/02/2021
  • Finalize Financing – 01/02/2021
  • Advertise Project – 01/02/2022
  • Open Bids – 02/01/2022
  • Bid Award – 04/01/2022
  • Construction – 06/01/2022
  • Project Substantial Completion – 11/31/2023
  • Project Completion – 12/31/2023

Strodes Creek Solids Facilities Improvements

This proposed project is part of the 2018/2019 Operating and Capital Budget.  Project costs are currently anticipated to be $3M.  Staff has identified the centrifuge technology as the preferred option that upgraded facilities will be designed around.  A presentation was provided to the WMU Commission on 9-20-18 regarding such.  Work Order No. 24 with Bell Engineering was executed to begin design of the project.  Meetings with contractors and equipment suppliers are complete.  An internal schedule has been developed in order to track the progress of the project.  Additionally, Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As previously reported the existing facilities have reached their useful life expectancy and wastewater flows are dictating the need for improvements.  Due to the lengthy lead time of the centrifuge equipment, bids were received for the centrifuge equipment on Monday, December 3, 2018.  Bell and staff have finalized review of the bids and recommended Flotweg as the supplier for the centrifuge equipment.  The WMU Commission approved the bid from Flotweg at the regular meeting on 2-21-19 in the amount of $998,000 with funds from Depreciation.  Contract documents were executed during the First Quarter of 2019 to supply the necessary equipment for the upgrades to the Strodes Creek Solids Facilities.  Final project plans and the construction permit application were sent to the Division of Water on June 3, 2019.  On October 4th design and construction approval was received from the Department of Environmental Cabinet, Division of Water.  The project was advertised in January / February 2020, a Pre-Bid Conference was held on February 13, 2020, and the bid opening was on February 20th.  On March 19, 2020 the WMU Commission accepted the bid and approved award of the contract to Pace Contracting, LLC, 15415 Shelbyville Road, Louisville, KY 40245 for the unit process submitted in their bid in the amount of $3,473,480.00.  The following schedule outlines the status of the original milestones for the project.

  • Preliminary Engineering – Complete
  • Complete Data Acquisition Phase – Complete
  • 30% Design Q/A – Complete
  • 60% Design Q/A – Complete
  • 90% Design Q/A – Complete
  • KY DOW Submittal & Permit – Complete
  • 100% Design – Complete
  • Advertise Project – Complete
  • Pre-Bid Conference – 02/13/2020
  • Open Bids – 02/20/2020
  • Bid Award – 03/19/2020
  • Notice to Proceed – 03/26/2020
  • Start Construction – 04/25/2020
  • Project Substantial Completion – 12/21/2020
  • Project Completion – 01/31/2020

Quisenberry Lane Water System Improvements

The project will be constructed in-house and will provide upgraded water service to ten (10) residences to address low pressure and water quality problems experienced in this area due to low flow conditions.  The project scope includes installation of approximately 648 feet of water line and will eliminate a dead-end line by tying it to the new 24” transmission main on KY-627.  Water Main Replacement funds will be the source of funds utilized for the work.  The budgeted amount for this work is approximately $81,000.00.